theSQUAD Creative Event Management Company Johannesburg
+27 11 244 2160

8 Ways to be an Event Planner with SWAG

theSQUAD event planners

Event planning Johannesburg locationSWAG has a few meanings, but for us it’s about strutting your stuff and making your mark. Events, big or small, need large doses of SWAG to be fun and memorable. As an event planner in Johannesburg theSQUAD have been planning and doing major SWAG-a-licious events for over five years now, so here are a few ideas from us.

1) Location

"Location is everything..." Rory Bremner

Booking a venue for a function should happen at least four to six months in advance, particularly as we approach the Festive Season. Yes, now is the time to get your SWAG on for your year-end function par-tay. The more “standard” venues work out cheaper because they have all the chairs and tables, but if you want something a little edgier and different look beyond the norm, if you do your research there are some hidden gems out there. Or transform your garden and basement with some decor and lighting SWAG and the Squad Event Planners are here to help you pull it off too.

event planning Johannesburg theme2) Theme

“What I don't like about office Christmas parties is looking for a job the next day.” Phyllis Diller

Having a great theme takes a get-together to another level of fun. People love making an effort and an overall motif helps other elements flow, like food and music. Some theme ideas: A place (Rio de Janeiro for example), a recycled party where everyone wears something they've made from recycled goods or a Vision Boarding event with a facilitator helping people create their ultimate vision for the future. There are lots of ideas out there, if you’re still stuck, just ask Pinterest or ask us at the Squad Event Planners.

Event planning Johannesburg food3) Food 

“Food, for me, has always been an adventure.” Anthony Bourdain

People struggle to get event food right. Planning and preparation is key - it's all about timing. Do a test run with the meal. Plan what time guests will eat. Keep it fresh, cater for the general taste buds but always throw in one or two adventurous options for the foodies. It's great to have a sense of abundance and variety. Cuisine can also be the theme, e.g. Mexican, plus always have a fabulous chocolate something on the menu - trust us.

event planning Johannesburg accessories4)  Accessories and Backdrop  

“Photobomb me at your own risk!”  Ken Poirot

Supply wigs, sunglasses, hats – fun accessories which give guests a chance to put some extra SWAG in their step. Another necessity rather than a nice-to-have is a backdrop (or media wall) where people can take selfies or pics of each other. It doesn't have to be fancy or expensive - something colourful and well lit will do just fine. PS Having a designated photographer is also a good idea, we get upset when we leave a party or a set and there is no evidence of it on camera – just a bit of lonely confetti lying on the floor!

event planning Johannesburg music5) Music

“Music should strike fire from the heart of man, and bring tears from the eyes of woman.” Ludwig van Beethoven

No event or party will be memorable without great music. If you're doing it yourself, have a very good and extensive playlist and moerse speakers. You have to mix it up and cater for everyone’s musical taste - Nkalakatha is not going to cut it anymore. We recommend investing in a DJ or live band, not as pricey as you think and delivers instant event SWAG...  You could also go large by shooting a music video with your guests. As an event planner theSquad knows people and can hook you up.

Event Planning Johannesburg video6) Video

"Don't just stand there, let's get to it, strike a pose, there's nothing to it." Madonna

Speaking of music, this video we produced for KFC South Africa recently WON an internal marketing award at their global conference in Texas. The theme was Vogue and the video needed to be filmed on cell phone only. Half way through filming, Grant Macpherson (MD of KFC South Africa at Yum!) said, “Can’t we make this cooler with South African Music?” Which we did – and we cracked it, it kicked butt, they won and we are super chuffed. PS Making a music video like this is also a great team building event for a conference or year-end function.

event planning Johannesburg Digital detox6) Digital Detox

 “Everybody gets so much information all day long that they lose their common sense.” Gertrude Stein

Another event idea, much needed for us in the corporate world, is doing a digital detox. This works as a day away or over a weekend at a serene venue. It is a healing gift for a team of people or friends who genuinely need to unwind and do lovely things like art lessons, swimming, yoga and meditation.

event planning Johannesburg fun day8) Fun Day Out

“Adults are only kids grown up, anyway." Walt Disney

"I would like to convey my sincere appreciation to the Squad Event Planners for putting together an awesome year end celebration for us." Joseph Rock, HQP Services Manager, Exxaro

The options for a day-out event or Family Day event are amazing. From abseiling (also called a rappel after its French name) to the thrilling mechanical bull riding, water dunking and line dancing - these are things you can organise through an event management company like theSQUAD. Or what about a chauffeur driven Harley Davidson ride out to the country to get those endorphins pumping? Unparalleled SWAG FUN which we love.

Kelly McGillivray, Master Event Planner

About: theSQUAD Creative Event Management Services 

Incredible challenges are what take us to the moon and back. theSQUAD Creative Event Management Services in Johannesburg work to outdo themselves with bigger, more authentic, lump-in-your-throat, goose-bump-inducing, pulse-raising, smile-widening, can't-believe-that-just-happened experiences. We look forward to you joining us for the ride.

Contact: Kelly McGillivray